Plans Processing Guidelines

The Submission Portal (formerly known as Concurrent Plans Processing) allows plans and documentation to be sent electronically to multiple departments for review, thus expediting the permitting process.

What type of permit can be submitted?
The Portal allows applicants to submit new applications, plans, and/or corrections to existing applications. Use the Portal to submit the following:

New Building Permit Applications for building, roofing, mechanical, electrical, plumbing, fire alarms, access control, fire sprinklers, or work that requires the submittal of plans (initial submittals)
Applications and plans for Zoning Improvement Permits (ZIPs)
Revision/Shop Drawing Applications to an existing permit, including plan revisions, and shop drawings. When submitting shop drawing please follow our guidelines below under Rework/Revision/Shop Drawing. Some revisions require a submittal of the original plans along with revised pages.
Any corrections to existing permit applications and plans described above (reworks). A complete Contact Sheet will be required for any type of submittal
Building Permit Applications for Change of Contractors, including the Hold Harmless form, and the Change of Contractor Waiver Form (if applicable)
Building Permit Applications for Permit Extensions
Building Permit Applications to Reissue Expired Permit along with the approved plans
Municipal Permit Applications and plans should be submitted through the portal except for applications from cities already using the e-municipal system. Applications from these cities must come directly to the County from the cities’ existing electronic transfer protocols. For all other municipal plans, please follow the steps below:
- Scan the official office set including the back page with stamps and signature
- The city’s permit application including the city’s building application process number
- Include the Miami-Dade County Municipal Permit Application and Contact Sheet.

What can I expect after submittal?
Permit documents are reviewed, marked up, disapproved, or approved electronically. Once the review of the documents is completed, applicants are notified by e-mail of any needed correction(s) or that the application has been approved. Once approved, fees can be paid online and your permit card along with approved documents may be printed.

Can I still submit paper plans?
Applicants who submit plans in a paper format will be assessed a conversion fee based on the current fee schedule. These fees must be paid in addition to required upfront fees prior to the documents being sent for plan review. Additionally, conversion may add extra time to the review process. For more information, call the Permit Records Section at 786-315-2100.

Review these instructions and guidelines before completing the Permit Application Submission form. If you have questions or encounter problems, email RER-PAS@miamidade.gov.

Find Forms/Applications/Checklists/Guidelines for permitting, roofing, solar systems, special inspector forms and more.
For a new submittal of permit application(s) and plans please have the following ready:
- Permit application(s) with required signatures and notarization
- One set of plans and documents
- Contact sheet
- Fee sheet (if required)
- Other required documents such as fence addendum, pool barrier form, etc. (if required).
Requirements for submitting plans and supporting documentation are as follows:
- All drawings and supporting documents in the plan package must be in PDF format
- Plan must be submitted as one PDF per plan sheet; Calculations, NOAs, Application, and Supporting Documents can be submitted as multiple page PDFs
  - Calculations shall be grouped in one PDF, with pages numbered and scanned in consecutive order with cover page as first page
  - All pages belonging to one NOA or one Florida approval shall be grouped in one PDF, cover pages and installation details pages together in one PDF, no isolated pages shall can be submitted. Prepare one PDF for each NOA or Florida Approval
  - Other supporting documents can be submitted in multiple pages as PDFs
- PDF files must be created in a manner that retains the sheet aspect ratio allowing for electronic measurements using the markup tool
- PDF files must have only one layer (flattened) without any embedded objects
- PDF files cannot be encrypted, or password protected
- Documents should be scanned at no greater than 300 dpi
- Using gray scale on documents that will be converted into electronic format is not recommended as items may be lost in conversion
- Adobe Portfolio PDF types are not accepted.
- File names cannot contain any leading or trailing spaces
- File names cannot contain special characters such as: parenthesis “( )”; double periods “..”; question marks “?”; etc.
- The discipline is the primary method of classification for file names (see table below). Each file must contain the discipline code as the first letter of the file name, followed by a numerical field that closely corresponds to the sheet sequence number.
Examples:

A-101.pdf - Architectural, first floor plan, sheet 1.1
A-102.pdf - Architectural, second floor plan, sheet 1.2
A-103.pdf - Architectural, first floor reflected ceiling plan, sheet 1.3
A-201.pdf - Architectural, elevations, sheet 2.1
A-501.pdf - Architectural, details, sheet 5.1
Codes and Disciplines
- A – Architectural
- C – Civil
- E – Electrical
- F – Fire Protections
- G – General Information (non-discipline specific)
- H – Hazardous Material
- I – Interiors
- L – Landscaping
- M – Mechanical
- P – Plumbing
- O – Equipment
- S – Structural
- T – Telecommunications
- X – Other Disciplines
- Z – Contractor/Shop Drawings
File Requirements
- Sheet numbers should be designated sequentially starting at "01" and continuing thru "99"
- The files for calculations, NOAs, application(s), and supporting documents may be named accordingly
- All plan pages must contain a scale
- The total upload for the plan set should not exceed 4GB.
Standard Sheet Sizes
- Supporting documents shall be accepted only in 8½”x11” page size
- Plan pages shall be accepted only in sizes:
  - 8½" x 14”
  - 11" x 17”
  - 12" x 18”
  - 24" x 36”
  - 36" x 48”
For naming rework files, check the next section, Rework or Revision Requirements.
Submit Rework for Existing Applications
- Use Submit for Rework to submit the following:
  - Upload required corrections (reworks) to your process number. Use this feature to submit a rework to C, M, N, MUA and UP numbers
  - Municipal permit applications and plans, except for applications from cities already using the e-Municipal system
If a permit application has not been approved, permit applicants may use the Portal to view the comments/remarks using their assigned process number. Additionally, permit applicants may select “Correction Markups,” to view/save pages that were marked for corrections.

When submitting the reworked/revised plans, new documents containing only the reworked/revised corrections must be submitted. The corrected files should be named the same as the original adding the date of the rework.

For example, reworks and revisions should be named as shown in the sample below:

Rework Samples

Revision Samples

A1-101-RWK-6-1-21.pdf

A1-102-REV-3-1-21.pdf

A1-101-RWK-6-15-21.pdf

A1-102-REV-4-1-21.pdf

Processing and Submitting Shop Drawings - Select either electronic or paper submission

Electronic:
1. 1. The Delegated Engineer sends the shop drawings and calculations without digital signature to the Architect/Engineer of Record who adds an image of a review stamp to the PDFs approving the documents and then sends them back to the Delegated Engineer who applies the digital signature to the documents. The files are now ready to be submitted to the County through the upload portal
  2. The Delegated Engineer applies the digital signature to the shop drawings and calculations which are then sent to the Architect/Engineer of Record who adds an image of a review stamp to the PDFs approving the documents and then sends them back to the Delegated Engineer who must put a second digital signature to revalidate the documents. At this point the files are now ready to be submitted to the County through the portal
  3. The Delegated Engineer applies the digital signature to the shop drawings and calculations which are then sent to the Architect/Engineer of Record who generates a signed and sealed letter indicating shop drawings have been approved. The letter must include a detailed index of what is approved, including drawing names and/or sheet numbers, calculation name/content and number of pages. The letter must be digitally signed and submitted together with the shop drawings through the County’s portal
Paper:

The Delegated Engineer physically signs and seals the paper shop drawings and calculations which are then sent to the Architect/Engineer of Record who physically applies a review stamp approving the shop drawings. At this time, one set of hardcopies should be delivered to the County office.

The following notes apply to either type of submission::
- Drawings: Each sheet should be a separate PDF file. Each sheet must be signed and sealed by the Delegated Engineer and must contain the approval stamp from the Architect/Engineer of Record
- Calculations: Must be submitted as a single PDF, and only the cover/index page needs to be signed and sealed by the Delegated Engineer and must contain the approval stamp from the Architect/Engineer of Record

Roofing Permit Name Requirements

The forms and documents used to create a roof permit package should be saved as PDFs. Each separate PDF can contain single or multiple pages. The PDF documents once created will look like the original documents and can contain text, drawings, graphics, and photos. Once the permit PDF documents are created, they should all be labeled in the following ways to help expedite the review and permitting process.

Code	Document
PA	Permit Application: Yellow Form
RPF	Roof Permit Forms = Section A & B page, Roof Plan Diagram, Section C page(s), Section D page(s), Section E page
NTF	Notification Forms = Section 1524 owner’s notification form, Commercial Re-roofing Statement
DWG	Details/Drawings = all plan drawings
ETR	Engineering/Calculations/Test Reports
NOA	NOA Product Approval = Cover Sheet, Specific System Page, General & System Limitation Page(s), Fire Directory Listing
DERM	DERM: Asbestos review= Notice of Asbestos Form, Asbestos Survey
RW	Rework(s) = original name + RW + sequence # ex. NOA RW1.

The guidelines for electronic plan package submittal dictate required documentation, procedures, data, naming conventions, and file formats for e-plan (electronic) processing. The permit applicant may provide the entire electronic plan package in-person or through the Portal. You may register an account with miamidade.gov to enjoy added benefits such as:
- Access to My Applications page that lists your current and previous submissions
- Easily locate and track the status of your submissions
- Pre-populate submissions with contact information from registered account
- Allows you to submit reworks to a UP number.
To submit documents through the Portal, from the homepage select “Apply for Permit/Check Application Status (Portal)” under Top Services. For more information, check “How to Apply for a Permit.”

For in-person submittals, applicants may provide paper plans which can be converted into electronic format, for a fee.
- Only one set of plans per submission is required. One set of plans may be associated with a single permit application or multiple permit applications
- Permit applicants will be notified via e-mail when the review process is complete
- Permit applicants will be responsible for all modifications to drawings and supporting documents that have been disapproved
- Permit applicants will resubmit the drawings and supporting documents that require corrections
- Permit applicants will be notified via email when their plan package is approved. Permit applicants may then pay for their permit and save/print the approved and stamped plans (job copy) online. Permit applicants are responsible for producing the paper job copy for the job site
- If a permit application has not been approved, permit applicants may use the Portal to view the comments/remarks using their assigned process number. Additionally, permit applicants may select “Correction Markups” to view/save pages that were marked for corrections.
When the permit is issued, applicants will receive an email advising that the permit was obtained, and the plans are ready to be retrieved electronically. The email will provide the link where the customer can view and print the final set of plans at no additional cost.

This link will be available for 30 days after the email is issued.

Note that certain commercial properties are protected under Chapter 119.071(3) of the Florida Statutes and as such, will be available for only five days. Additionally, only the Miami-Dade County registered user contact on your permit applications can retrieve the plans for protected properties.

After the respective timeframes, applicants will have to log on to E-Microfilm and pay $18.75 per permit or address to retrieve and print the plans. Applicants are responsible for delivering a job copy of plans to the job site. The printed job copy must contain:
- Miami-Dade County watermark on every page
- Miami-Dade County stamps and signatures from required plans examiners. The stamps and signatures on the paper job copy must be reconcilable against the electronic records at the time of inspection.

Online Options

Plan Status & Application (Portal)

Consult with Staff (MeetQ)

Schedule/Cancel Inspections

Track Inspections

Interest Categories

Online Services

News & Social Media

Create a new miamidade.gov account

Elected Officials

County Agencies

Transparency & Open Data

Employee Information

My Employee Portal

Interest Categories

Online Services

News & Social Media

Create a new miamidade.gov account

Elected Officials

County Agencies

Transparency & Open Data

Employee Information

My Employee Portal

Plans Processing Guidelines

Forms, Applications, Checklists & Guidelines

File Requirements (PDF Only)

File Names & Size Limits

Rework/Revisions/Shop Drawings

Roofing Permit Name Requirements

Digitally Signing & Sealing Documents

Getting Ready to Submit Required Documentation

Paying for Permit / Print Permit Card

Job Copy (Permit Number)

Online Options

Permitting and Inspection Center

Rework Samples	Revision Samples
A1-101-RWK-6-1-21.pdf	A1-102-REV-3-1-21.pdf
A1-101-RWK-6-15-21.pdf	A1-102-REV-4-1-21.pdf